Project/Program/Bid Document Controller

We are looking for a Project/Program/Bid Document Controller to join our team in Switzerland :

MAIN RESPONSIBILITIES 

§ Applies the rules defined in the Documentation Management Plan (DMP), Metadata

§ Controls documentation standards: template, reference, version,

§ Define and Deploy the Documentation numbering system

§ Define and Deploy the Project Working documents single repository (in Teams, Sharepoint, etc...)

§ Controls contractual documentation submissions according to customer requirements,

§ Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),

§ Checks the identification used by entities and partners,

§ Records in the EDMS all technical and management documentation from external entities,

§ Makes sure internal validation of Project/Program documents (AVVA) is done before submission to Customer.

§ Completes/updates the DML (Documentation Master List) with data collected during the project and prepares the CDL.

§ Prepares and records documents submission to Customer/Partners,

§ Sends documentation according to internal distribution list,

§ Provides inputs related to documentation dashboards and reports

§ Follows Customer and stakeholder’s documentation status in DML.

§ Updates the document contractual templates according to contractual requirements,

§ In applying internal rules/instructions, records the Document translation and physical archiving.

§ Prepares and participates in sub-system Gate Review and coordinates with the PrDM.

§ Suggests improvements of the activity (REX on documentation issues: process, organisation)

Profile

MAIN REQUIRED COMPETENCES

• Bachelor’s degree (ideally in Technical Documentation).
• Minimum 3 years’ experience in documentation control (4 years without degree).
• Experience in the railway domain.
• Knowledge of EDMS tools.
• Understanding of engineering and industrial environments.
• Fluent in English.
• Good command of Microsoft Office.
• Structured and process-oriented mindset.
• Strong communication and interpersonal skills; team player.
• Basic knowledge of Change & Configuration Management.